How much does it typically cost to host a local tournament?

It varies widely by city and ground quality, but the biggest line items are usually ground/turf booking and umpire fees. Use the calculator's defaults as a starting point, then adjust quantities and costs to match your local rates.

Do umpires charge per match or per day?

Both models exist - some charge a flat per-match fee, others a day rate regardless of match count. The calculator defaults to per-match; change the quantity to match how your umpires actually bill.

What's the contingency buffer for?

A percentage added on top of your planned expenses to cover the inevitable: a rain-delay reschedule, an extra ball, a last-minute replacement trophy. 10% is a reasonable starting point for a one-day event.

How is the break-even entry fee calculated?

It's your total expenses (including contingency) divided by your team count - the flat per-team entry fee that would cover costs exactly, with no profit or loss.

What's the difference between one-time and day-to-day costs?

One-time costs (trophies, cash prizes, banners) are paid once regardless of how many days the tournament runs. Day-to-day costs (ground booking, umpires, refreshments) scale with the number of match days - adjust their quantity if your tournament runs longer.

Tournament Budget Planner

Weigh entry fees and sponsorship against ground, officials, equipment, and prize money - see your projected profit or loss and the entry fee you need to break even.

Number of teams

Contingency buffer (%)

Income

Entry Fees

Entry fee per team₹16,000

Sponsorship

Sponsorship income₹5,000

Other income

Other income (stalls, donations, etc.)₹0

Expenses

One-time costs

Prizes & Awards

Trophies & medals₹4,500

Certificates (per player)₹1,200

Cash Prizes

Winner cash prize₹5,000

Runner-up cash prize₹2,000

Player of the tournament prize₹1,000

Marketing

Banners & branding₹3,000

Equipment

Match equipment (balls, nets, markers)₹4,000

Day-to-day costs

Venue

Ground / venue booking (per day)₹8,000

Tent, canopy & seating (per day)₹3,000

Floodlights (evening, per day)₹0

Officials

Umpires / referees (per match)₹5,000

Scorers (per day)₹800

Player welfare

Refreshments & water (per player per day)₹3,000

First aid / medical standby (per day)₹1,500

Marketing

Photography / videography (per day)₹4,000

Total income₹21,000

Expenses subtotal₹46,000

Contingency (10%)₹4,600

Total expenses₹50,600

Projected shortfall₹29,600

Break-even entry fee: ₹6,325 per team (8 teams) covers expenses exactly.